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In Outlook for Windows, you can store up to three e-mail addresses. In Outlook for Mac, you can store up to 13 e-mail addresses in a single contact. If you are using both Outlook for Mac and Outlook for Windows to access the same Microsoft Exchange account, you should be aware of some differences in how the two applications display information:ĭifferences between Outlook for Mac and Outlook for Windows Your information is also available to any other applications that you use to connect to your Exchange server, such as Outlook for Windows. However, colors associated with categories may vary between Outlook for Mac and Outlook for Windows. Messages and contacts that have been flagged for follow up are synchronized with the Exchange server, along with due dates, start dates, reminder dates, and completed dates.Ĭategory information that you apply to items in Outlook is synchronized with the Exchange server. Tasks and tasks folders are synchronized with the Exchange server. Notes and notes folders are synchronized with the Exchange server. The same applies for the Contact Groups saved on the Exchange ServerĪll Exchange account calendars and their events in Outlook are continually synchronized with the Exchange server automatically. Any groups that are created are saved on the computer and are available only in Outlook for Mac. However, Contact Groups/Distribution Lists saved on Outlook for Mac are not saved to the Exchange Server.

For more information, see Create a rule in Outlook for Mac 2016.Īll Exchange account contacts and contact folders in Outlook are continually synchronized with the Exchange server automatically. Rules that you create in Outlook for Mac are saved on your computer and run on messages only as they are synchronized with Outlook for Mac. With a Microsoft Exchange account managed by Microsoft Exchange Server 2007, you cannot use Outlook for Mac to edit or create rules that are saved on the Exchange server (such as rules you created in Outlook for Windows). You cannot view or edit rules that are set to run only in Outlook for Windows.

If you have a Microsoft Exchange account managed by Microsoft Exchange Server 2010 or later, you can use Outlook for Mac to create and edit rules that are saved on the Exchange server. Outlook completes a check for new messages on the server once every minute. The following table lists the Outlook items that synchronize and do not synchronize with the Exchange server.Īll Exchange folders, including subfolders, can be accessed by using Outlook, and Outlook is continually synchronized with the Exchange server automatically. Note: Imported contacts (for example, contacts from a connected account) aren't synced across devices and apps. Your information is always up to date in Outlook and on the server that hosts your mailbox. When you use an account in Outlook, your e-mail messages, contacts, calendar events, tasks, and notes are synchronized automatically. accounts are hosted on an Exchange server. Your information is always up to date in Outlook and on the server that is running Microsoft Exchange Server. When you use a Microsoft Exchange account in Outlook, your e-mail messages, contacts, calendar events, and any other Microsoft Exchange folders are synchronized automatically. The descriptions below provide details about how Outlook syncs information. Outlook also syncs regularly with Microsoft Exchange account accounts and e-mail accounts. You can sync your Outlook data with mobile devices and with other applications. Outlook 2016 Outlook 2016 for Mac Outlook on the web Outlook for Mac 2011 Outlook Mail for Windows 10 Outlook on the web for Exchange Server 2016 More.

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